EMPLOYEES – DESIGNATION, SERVICE DETAILS AND DUTIES

CHELEMBRA GRAMA PANCHAYAT

AYISHA RAHFATH KOYA C.T.

Secretary

PEN No. – 757213

Date of Joining – 01/08/2026

Phone No. – 8078 384 576

REENA V.

Assistant Secretary

PEN No. – 574932

Date of Joining – 02/09/2023

Phone No. – 94960 55370

In addition to undertaking the general supervisory responsibilities of the Panchayat, specific supervisory responsibilities shall be carried out in respect of Haritha Mithram, Waste Management, MCF, Haritha Karma Sena, HI, PA, TA, MGNREGS and Prerak/Haritha Karma Sena.

As the Executive Officer of the Panchayat, all schemes shall be implemented in accordance with the Government Orders and Scheme Guidelines. In the absence of the Secretary, necessary interventions shall be made in the administrative affairs of the Panchayat.

The Panchayat shall also be represented in Panchayat Committee Meetings and other meetings.

ABHILASH G.

Head Clerk

PEN No. – 576571

Date of Joining – 25/11/2022

Phone No. – 94963 51238

All supervisory duties of the Panchayat Office shall be carried out accurately and within the prescribed time.

The reports of the respective sections relating to all files shall be examined and recommendations shall be made for necessary further action.

It shall be ensured that files relating to Right to Information, Right to Service and Portal Files are processed accurately and necessary action is taken within the prescribed time.

SHINY P.

Accountant

PEN No. – 797890

Date of Joining – 23/07/2025

Phone No. – 9539432426

All accounts of the Panchayat shall be reconciled accurately every month and properly maintained.

It shall be ensured that payments have been credited to the beneficiaries' accounts. Telephone charges, electricity charges and public tap charges shall be paid accurately within the prescribed time.

Employees' recoveries shall be remitted on the third working day itself.

It shall be ensured every day that K-SMART, e-Gram Swaraj and PFMS payments have been properly recorded.

GST and Income Tax shall be remitted and all necessary returns/filings shall be completed.

Necessary information shall be provided to the Finance Standing Committee of the Panchayat.

Timely follow-up action shall be taken in respect of the Budget, Plan Revision and AFS in accordance with the Kerala Panchayat Raj Act and Rules and the relevant Government Orders.

In the absence of the Head Clerk, all proceedings of the Panchayat Office shall be taken over and carried out in full.

DINAPRABHA K.

A1 Section

PEN No. – G62059

Date of Joining – 09/09/2026

Phone No. – 9605562435

Assist in the planning of Panchayat projects, implementation and evaluation, and report the same to the Secretary.

Handle the files of the Development Standing Committee.

Assist the Secretary in connection with Panchayat Committee meetings, issuing notices as per rules, collecting and placing the information/attachments required for the minutes before the meeting, and recording the matters based on the same.

Receive replies submitted by the members, prepare error-free draft minutes and submit the same to the Secretary within 48 hours after the meeting.

Maintain the files relating to the Asset Register and make necessary entries.

Ensure that the files of other Executive Officers have reached the Panchayat Committee through K-SMART.

Prepare the 2025-26 Plan Files accurately for submission to Audit and for inclusion as part of ISO-related documentation.

Ensure that instructions received from time to time from the Government of Kerala relating to LIFE Mission, Health Mission, welfare of children and senior citizens, welfare of persons with disabilities, Jalanidhi and Jal Jeevan are brought before the Panchayat Committee and incorporated into the respective projects wherever necessary.

Whenever Plan Revision proposals are submitted, inform the elected representatives of all wards.

Ensure that the draft projects approved by the Development Standing Committee are properly distributed to all members.

Complete all other continuing works and official instructions issued by the Panchayat President and Secretary within the stipulated time.

RATNA SURYA J.

A2 Section

PEN No. – 721209

Date of Joining – 20/07/2023

Phone No. – 9249245778

Ensure that all files relating to the Kerala Panchayat Building Rules, 2019 (KPBR-2013) are disposed of within the prescribed time.

Issue notices to LBS/Engineers who submit files incorrectly or contrary to facts and simultaneously communicate the relevant information accurately to the Hon'ble Joint Director's Office, Malappuram.

Assist the Ward Clerks in taking action under the KPBR Act for the collection of tax arrears from taxpayers having outstanding tax dues for the year 2025-26.

Ensure necessary supervision and completeness of the proceedings.

Provide replies to the A3 Section within the prescribed time in respect of files relating to the Right to Information Act, 2005.

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

SHIMNA P.P.

A3 Section

PEN No. – 816959

Phone No. – 94002 82432

Date of Commencement of Work in this Office – 17/03/2026

Maintain files relating to the service and salary matters of employees.

Take necessary action to ensure that the salary/honorarium of all employees is paid on the first working day itself.

Sitting fees/honorarium of elected representatives shall also be paid on the first working day of every month.

Pay the Panchayat's telephone bills, electricity bills and public tap bills within the prescribed time.

The concerned section shall be responsible for fines arising due to delay.

Take action to remit employees' salary recoveries on the third working day of every month.

Ensure that bills for public programmes conducted by the Panchayat do not exceed the amount prescribed by the Government.

Submit the same to the Finance Standing Committee/Panchayat Committee with a clear note, obtain approval and take necessary steps for payment.

Prepare and submit vehicle fuel bills and repair charges after verifying them with the entries in the logbook.

Examine and verify bills relating to other day-to-day expenses of the Panchayat with the supporting documents and take further action.

In respect of all applications received under the Right to Information Act, 2005, prepare clear replies within the prescribed time and ensure that the applicant has received the reply.

Prepare and submit clear replies in appeals relating to the above matters and strictly comply with the directions issued by the Commission.

The section shall be responsible for any loss arising due to failure to comply with the prescribed time limits.

In respect of reports and audit observations received from constitutional/statutory bodies such as the Local Fund Audit Committee, Legislative Committee, AG Audit, Comptroller and Auditor General, Subordinate Legislation Committee, etc., collect and consolidate reports from the Panchayat Committee and the concerned Executive Officers and submit replies within the prescribed time.

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

ANUPAMA K.

B1 Section

PEN No. – 769509

Phone No. – 6282376831

Date of Commencement of Work in this Office – 01/04/2023

Take timely further action in respect of files and registers relating to court cases.

Prepare Statements of Facts for submission before the Ombudsman and Tribunals.

Matters/files relating to entrusting cases to advocates through Vakalath shall be brought to the notice of the Secretary and the Panchayat Committee in writing.

Prepare and submit bills for advocates' fees for cases after obtaining approval from the Panchayat Committee.

The following files relating to Wards 4, 5, 6, 7, 8 and 9 shall be completed accurately and within the prescribed time:

• Tax Collection
• Residence Certificate
• BPL
• Change of Ownership
• New Building Number
• CMO Portal
• CM With Me
• Minister Portal
• Adalath
• For the People Site
• e-District Site

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

GIRISH BABU K.P.

B2 Section

PEN No. – 727811

Phone No. – 9745022456

Date of Commencement of Work in this Office – 21/10/2023

All complaints received from the public shall be forwarded to the Investigating Officer.

Based on the report submitted by the Investigating Officer, a clear and accurate reply shall be communicated to the complainant.

In respect of complaints received from higher authorities, a copy of the letter informing the complainant about the complaint shall be communicated to the concerned office.

After examining the status and nature of each complaint/grievance, including Adalath, Panchayat Committee decisions and matters of an urgent nature, necessary further action shall be taken by giving due priority.

The following files relating to Wards 15, 16, 17, 18 and 19 shall be disposed of within the prescribed time:

• Tax Collection
• Residence Certificate
• BPL
• Change of Ownership
• New Building Numbering

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

RAJULA C.

B3 Section

PEN No. – 727811

Phone No. – 9745906618

Date of Commencement of Work in this Office – 16/07/2024

Carry out, within the prescribed time, all activities relating to:

• Social Security Pension
• Women Safety Pension
• Marriage Financial Assistance for Daughters of Widows
• Panchayat Distress Relief Fund

and other related matters in accordance with the Government Orders/Circulars issued from time to time.

Conduct necessary enquiries into applications, place them before the Panchayat Committee/Standing Committee, obtain approval and make the necessary entries in the Pension Software.

The following files relating to Wards 1, 2, 3, 12 and 21 shall be disposed of within the prescribed time:

• Building Tax
• Change of Ownership
• Residence Certificate
• BPL
• Allotment of Numbers to New Buildings

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

BINISHA P.K.

B4 Section

PEN No. – 838586

Phone No. – 8137959633

Date of Commencement of Work in this Office – 01/04/2023

Distribute Profession Tax Notices to employees/workers of all institutions within the Panchayat, collect profession tax accurately, record the same in the register and submit it for audit.

Take timely action on all files relating to State Election matters.

The following files relating to Wards 10, 11, 13, 14 and 20 shall be disposed of within the prescribed time:

• Property Tax Collection
• Change of Ownership
• Residence Certificate
• BPL
• New Building Numbering

Maintain files/registers relating to Rent and Auction Collections.

Also complete all official instructions issued by the Panchayat President and Secretary within the stipulated time.

AMRITHRAJ N.K.

Office Attendant

PEN No. – 977226

Phone No. – 9539432426

Date of Commencement of Work in this Office – 06/01/2025

Ensure that the Panchayat Office is opened every day at 9:30 a.m. and closed at 5:30 p.m.

Deposit the daily collection before 11:00 a.m. on the next working day.

Ensure timely delivery of correspondence to the Treasury, JD Office and other offices.

Ensure that employees' recoveries have been remitted before the 4th of every month.

Ensure that Gram Sabha/Panchayat Committee Meeting Notices are delivered to Ward Members in time and obtain their signatures in the register.

Ensure that all correspondence is dispatched on time and properly recorded.

Implement all official instructions issued by the Panchayat President/Secretary within the stipulated time.

SHIM T. RAJ

Driver

PEN No. – 837364

Phone No. – 98460 61110

Date of Commencement of Work in this Office – Not Specified

CHANDRAN PUNATHIL

PTS

PEN No. – 578998

Phone No. – 8139088284

Date of Commencement of Work in this Office – 25/11/2005

The Panchayat Office, Meeting Hall, MGNREGS Office, AE Office, VEO Office and Panchayat premises shall be kept clean.

Cleaning activities shall be completed before the commencement of office working hours.

HEALTH INSPECTOR (VACANT)

As per G.O.(Rt) No. 1603/2025/LSGD dated 26/06/2025, the Health Inspector appointed shall bring all establishments within the Panchayat limits under the licensing system.

Prepare the Traders List.

Supervise the functioning of the Haritha Karma Sena and MCF.

Take necessary action in accordance with Government directions, the Kerala Panchayat Raj Act and Public Health Laws to make the Panchayat completely free from waste.

Conduct awareness programmes regarding:

• The need to keep public and private places clean
• Throw-Away-Free Panchayat
• Waste-Free Nava Kerala
• Making the rivers and streams of Chelembra free from waste
• Prevention of waste burning

Conduct awareness programmes in Gram Sabhas, schools and other appropriate places.

Implement activities directed by the Government from time to time.

Implement all official instructions issued by the Panchayat President/Secretary within the stipulated time.

NISHIJA P.

Project Assistant

Implement all duties specified in G.O.(Rt) No. 1146/2025/LSGD dated 09/05/2025 within the stipulated time.

Assist the A1 Section in data entry, documentation and Gram Sabha activities relating to the implementation and management of projects.

Complete the Haritha Mithram App activities by 30/04/2025.

Ensure proper implementation of e-Gram Swaraj and PFMS payments.

Carry out the duties of the Meeting Manager accurately and within the stipulated time.

Implement all official instructions issued by the Panchayat President/Secretary within the stipulated time.

REENA A.

Technical Assistant

Implement all activities specified in G.O.(Rt) No. 717/2026/LSGD dated 12/03/2026.

Enter details of all computers in the Panchayat in the Hardware Register, complete the register and submit it for audit.

Ensure availability of internet connectivity.

Ensure AMC for electrical/electronic equipment.

Provide necessary technical support to the institutions entrusted with the relevant services/work.

Implement all official instructions issued by the Panchayat President/Secretary within the stipulated time.

SREEDEVI P.T.

Prerak

Phone No. – 9746790536

Engineering Department

Mahatma Gandhi National Rural Employment Guarantee Scheme (MGNREGS)

Kudumbashree

Scheduled Caste (SC) Category